Decision details

JAW/007/21-22 Renewal of Flowbird Contract

DECISIONS CAN BE IMPLEMENTED AT 5PM ON THE DAY THAT A CALL-IN EXPIRES. DECISIONS MAY BE ENACTED AFTER 5PM ON THE DAY PRIOR TO THE DATE INDICATED BELOW IN THE 'EFFECTIVE FROM' COLUMN

Decision Maker: Adur Executive Member for the Environment, Worthing Executive Member for Regeneration

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decision:

Councillor Emma Evans, ADC Executive Member for Environment, has agreed to abstain as a Worthing matter.

 

To authorise Officers to extend the existing contract with Flowbird who are responsible for the maintenance of the existing parking equipment for an additional 3 years, from 2021 to 2024 which will allow Officers to go out to tender to procure new parking equipment in 2023/2024.

Reasons for the decision:

As set out in the Officers report:

The equipment at the Multi-Storey Car Parks is specialist and only Flowbird are able to maintain the equipment.

Without the maintenance agreement being extended with Flowbird, this would run the risk of the equipment failing and it would be more costly to the Council to call out an engineer without a maintenance agreement being in place. This could potentially result in a reduction of income where customers cannot be charged for parking, no enforcement can

take place, and the Council will no-longer be complying with the Off-Street Parking Order or Traffic Management Act 2004.

Extending the contract for three years, rather than procuring new equipment will ease pressure on the Council’s capital budgets and allow for any replacement to be brought in line with redevelopment plans for Grafton MSCP.

Alternative options considered:

1.     To refuse this request - not operationally viable

2.     To go to new procurement now - will place undue pressure on resources and not align with the town centre MSCP re-provision plans.

Publication date: 03/09/2021

Date of decision: 03/09/2021

Effective from: 11/09/2021

Accompanying Documents: