Agenda and minutes

Venue: Remote meeting

Contact: Chris Cadman-Dando
Democratic Services Officer
01903 221364  Email: chris.cadman-dando@adur-worthing.gov.uk

Media

Items
No. Item

JOSC/1/119-20

Declaration of Interests

Members and officers must declare any disclosable pecuniary interests in relation to

any business on the agenda. Declarations should also be made at any stage such

an interest becomes apparent during the meeting.

 

If in doubt contact the Legal or Democratic Services representative for this meeting.

Minutes:

There were no declaration of interests made

JOSC/1/219-20

Substitute Members

Minutes:

There were no substitute members

JOSC/1/319-20

Confirmation of Minutes

To approve the minutes of the Joint Overview and Scrutiny Committee meeting of

held on 30 January 2020, copies of which have been previously circulated.

Minutes:

            Resolved: that the minutes of the meeting of the 30 January 2020 be approved as the correct record

JOSC/1/419-20

Public Question Time

So as to provide the best opportunity for the Committee to provide the public with the fullest answer, questions from the public should be submitted by 12.00pm Tuesday 23 June 2020

 

Where relevant notice of a question has not been given, the person presiding may either choose to give a response at the meeting or respond by undertaking to provide a written response within three working days.

 

Questions should be submitted to Democratic Services democratic.services@adur-worthing.gov.uk

 

(Note: Public Question Time will operate for a maximum of 30 minutes.)

Minutes:

There were no public questions

JOSC/1/519-20

Items Raised Under Urgency Provisions

To consider any items the Chairman of the meeting considers to be urgent

Minutes:

There were no urgent items

JOSC/1/619-20

Consideration of any matter referred to the Committee in relation to a call-in of a decision

Minutes:

There were no call-ins

JOSC/1/719-20

Response of the Executive to reports of the Joint Overview and Scrutiny Committee pdf icon PDF 44 KB

To receive a minute extract from the Joint Strategic committee held on the 9 June 2020

Minutes:

The Committee had a minute extract before it attached as item 7,  a copy of which had been circulated to all Members, a copy of which is attached to a signed copy of these minutes. The minute extract set out a decision taken by the Executive in relation to the Report of the Joint Overview and Scrutiny Committee concerning Gypsy and Traveller encampment. The Committee noted the response. A Member asked that their disappointment be noted over the decision not to provide bins at unauthorised encampments.

JOSC/1/819-20

Joint Overview and Scrutiny Committee Work Programme for 2020/21 pdf icon PDF 164 KB

To consider a report by the director for Digital and Resources, copy attached as item 8

Additional documents:

Minutes:

The Committee had a report before it attached as item 8, a copy of which had been circulated to all Members, a copy of which is attached to a signed copy of these minutes. The report before Members included a draft JOSC Work Programme for 2020/21.

 

The Committee agreed to note the progress of the work programme 19/20 and considered the work programme for 20/21

 

Members were informed that the night time economy working group had prepared a report on it’s work, however due to the Covid-19 lockdown the situation had changed significantly. It was agreed that the group meet again and report back to the Committee in the future. Cllr Paul Mansfield was elected as a new member of the Working group.

 

A Worthing Member commented that the pre-scrutiny of the Worthing Budget Estimate and setting of Council Tax had not been a productive use of time in the past and proposed that the item be removed from the work programme the proposal was seconded debated and upon a vote it was passed and the report was withdrawn from the work programme

 

The Chairman introduced a proposal to the Committee that sought to re-introduce Executive Member interviews, the matter was seconded, debated and upon a vote was included on the Work programme

 

The Committee discussed the introduction of scrutiny of the forward plan of key decisions. The Chairman told the Committee that he did not support the introduction of the item as members were sent updates every time that the plan was added to or amended. Councillors who were not on the Executive took it upon themselves to keep up to date with what was proposed and could act accordingly. An opposing view was that inclusion of the item could lead to more information being received particularly regarding exempt matters. The removal of the item was proposed seconded and approved upon a vote.

 

The Committee discussed the role of Health and Social Care reporting and it was agreed that representatives on WSCC HASC report back to the Committee as and when they see fit. The proposal was seconded and on a vote was approved.

 

The Committee appraised a request to add a topic concerning food poverty to it’s work programme. There was a debate as to whether this matter should be widened to include a general investigation of poverty following the Covid-19 lockdown, however, the Committee decided on balance that the matter was one that the committee could add some quality research to and approved the introduction of food poverty to the work programme.

 

The Committee appraised a request to add an item to the work programme form the Joint Governance Committee concerning the working relationship between Adur and Worthing Councils and West Sussex County Council. Members in support of the proposal sited communication issues encountered during the Covid-19 lockdown. The authority had responsibilities concerning health and wellbeing and therefore should take the opportunity to review the councils’ relationship with West Sussex County Council. Opponents of the item’s inclusion  ...  view the full minutes text for item JOSC/1/819-20

JOSC/1/919-20

Joint Overview and Scrutiny Committee Annual Report 2019/20 pdf icon PDF 121 KB

To consider a report by the Director for Digital and Resources, copy attached as item 9

Additional documents:

Minutes:

The Committee had a report before it attached as item 9, a copy of which had been circulated to all Members, a copy of which is attached to a signed copy of these minutes. The report before Members included a draft JOSC Annual Report for 2019/20.

 

The Committee agreed the Annual Report for 2019 and commented on the quality of the work undertaken in the previous year. Members discussed the importance of the role of public participation in the Committee’s work and methods of publishing outcomes of reviews and the Annual report

 

 

Resolved:

 

1.      That the Annual Report for 19/20 be approved

2.      That the Annual Report for 19/20 be submitted to Councils for approval