Agenda and minutes

Venue: Remote Meeting via Zoom

Contact: Neil Terry
Democratic Services Lead
01903 221073  Email: neil.terry@adur-worthing.gov.uk

Items
No. Item

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Declarations of Interests

Members and officers must declare any disclosable pecuniary interests in relation to any business on the agenda.  Declarations should also be made at any stage such an interest becomes apparent during the meeting. 

 

If in doubt contact the Legal or Democratic Services representative for this meeting.

Minutes:

Councillor Val Turner declared an interest as a Trustee for South Downs Leisure.

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Minutes

To approve the minutes of the Joint Strategic Committee meeting held on 9 February 2021, copies of which have been previously circulated.

Minutes:

Resolved that the minutes from the Joint Strategic Committee meeting held on 9 February 2021, be approved as an accurate record and signed by the Chairman.

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Public Question Time

To receive any questions from members of the public.

 

Questions should be submitted by noon on Friday 26 February 2021 to Democratic Services, democratic.services@adur-worthing.gov.uk   

 

 (Note: Public Question Time will operate for a maximum of 30 minutes)

Minutes:

There were no public questions received in advance of the meeting. 

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Items Raised under Urgency Provisions

To consider any items the Chairman of the meeting considers to be urgent.

Minutes:

There were no items raised under urgency provisions.

 

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3rd Revenue Budget Monitoring Report (Q3) pdf icon PDF 483 KB

To consider a report from the Director for Digital, Sustainability & Resources, a copy is attached as item 5.

Minutes:

Before the Committee was a report by the Director for Digital, Sustainability & Resources, copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 5.

 

The report updated the Joint Strategic Committee with the latest expenditure and income projections for each Council in the current financial year 2020/21, compared to the Revenue Budget approved by both Councils in February. Whilst the 'spend to date' would be the position as at 31st December 2020, the forecast position would reflect the latest information available to ensure an up-to-date forecast was presented.

 

The Coronavirus pandemic had had a significant impact on the financial performance of the Councils with the pressure of both additional expenditure and reduced revenue income. Those financial strains were reflected in the quarter 3 outturn projection for the 2020/21 financial year with net operational budget overspends predicted of £1,157,000 in Adur and £3,914,000 in Worthing. The government had recognised this pressure and provided funding to local authorities in the form of grants and the Income Guarantee Scheme. After allowance for the offsetting of this support funding it was currently estimated that the outturn position would be a net underspend of £223,000 in Adur and £13,000 in Worthing. A breakdown was set out in section 4.4 of the report.

 

Members expressed their support for the proposals.

 

Decision

 

The Joint Strategic Committee noted the report and projected outturn position for the Joint Committee, Adur District Council and Worthing Borough Council against the approved revenue budgets and proposed use of reserves.

 

Call In:

 

The call-in deadline for this decision will be 5.00pm on 12 March 2021.

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3rd Quarter Capital Investment Programme & Projects Monitoring 2020/21 pdf icon PDF 875 KB

To consider a report from the Director for Digital, Sustainability & Resources, a copy is attached as item 6.

Minutes:

Before the Committee was a report by the Director for Digital, Sustainability & Resources, copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 6.

 

The report updated the Joint Strategic Committee on the progress made on the 2020/21 Capital Investment Programmes for Adur District Council, Worthing Borough Council. The programmes included schemes which supported the delivery of services by the Joint Services Committee.

 

A Member requested updates in relation to the Highdown, Pier and Brooklands projects. Officers confirmed that the works at Highdown were nearing completion and it was anticipated that the gardens would open in August 2021; sprinkler works were underway at the Pier and the operator was hoping to hit some of the summer season and there had been a small delay with the delivery of Brooklands due to staffing changes overseeing the project. However, it was anticipated that the Council would go out to tender later in the year and an update report be brought to the Committee at that time. 

 

A Member sought an update on the situation with Broadwater Green and Officers agreed to provide a written response following the meeting.

 

The Committee acknowledged that a number of major projects were on track and thanked officers for all of their efforts.

 

The recommendations were proposed by Councillor Daniel Humphreys, seconded by Councillor Kevin Boram and unanimously supported.

 

Decision 

 

The Joint Strategic Committee:

 

(a)            With respect to the Capital Investment Programme of Adur District Council

 

i)          noted the reprofiling of the Adur District Council capital schemes as

advised in paragraphs 7.1.1 and Appendix 3.

 

ii)         approved the increase in the Disabled Facilities Grants Budget funded

from additional Communities and Local Government Better Care Fund in

line with anticipated grant allocations in 2020/21 as detailed in paragraph

7.2.3.

 

iii)        approved the virement of £65,000 to fund the revised tender costs for

the refurbishment of Fort Haven Public Conveniences as detailed in

paragraph 7.2.4.

 

iv)        approved the addition of the decarbonisation project management

budget funded by Public Sector Decarbonisation Grant to the 2021/22

Capital Investment Programme as detailed in paragraph 7.2.5.

 

b)         With respect to the Capital Investment Programme of Worthing Borough

Council

 

i)          noted the reprofiling of the Worthing Borough Council capital schemes

as advised in paragraphs 7.2.1 and Appendix 4.

 

ii)         approved the increase in the Disabled Facilities Grants Budget funded

from additional Communities and Local Government Better Care Fund in

line with anticipated grant allocations in 2020/21 as detailed in paragraph

7.3.2.

 

iii)        approved the addition of the energy efficiency schemes funded by

Public Sector Decarbonisation Grant to the 2021/22 Capital Investment

Programme as detailed in paragraph 7.3.3.

 

Call In:

 

The call-in deadline for this decision will be 5.00pm on 12 March 2021.

 

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Carbon Neutral 2030 - Worthing Heat Network pdf icon PDF 3 MB

To consider a report from the Director for Director for Digital, Sustainability & Resources, a copy is attached as item 7.

Minutes:

Before the Committee was a report by the Director for Communities, copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 7.

 

The report set out the significant progress being made to deliver a flagship heat decarbonisation scheme in the heart of Worthing. Using technology well proven in Europe, the Worthing Heat Network would be one of the very first of its kind in the UK, cost effectively delivering against the Councils’ 2030 carbon neutral target, in a large scale scheme already well supported by BEIS, and strongly aligned to national government ambitions in the lead up to COP 26.

 

The scheme proposed to deliver a heat network that would enable heat decarbonisation at scale not just for 8 council-owned existing buildings (accommodating staff from both councils), but also for other public sector buildings (WSCC, MoJ, NHS, Police) along with major development sites including the Worthing Integrated Care Centre, Union Place and Teville Gate.

 

Adur & Worthing Councils, in leading the development of such scalable infrastructure, would provide a platform for cost effective decarbonisation of heat for multiple organisations, providing the leadership needed to help accelerate reductions in area-wide carbon emissions. Phase 1 of the network was expected to save 3,000 tonnes CO2 each year, supporting the shared challenge to become carbon neutral for the council and the area.

 

The report sought approval from Joint Strategic Committee to progress applications to the Heat Network Delivery Unit and the Heat Network Investment Programme in April 2021 for circa £4m, with further reports to JSC in September 2021 (approval to procure) and April 2022 (concessionaire contract award).

 

The feasibility of delivering a Worthing Heat Network was well progressed. The project had attracted £300,000 funding from the Government through the Department of Business Energy, and Industrial Strategy (BEIS), its Heat Network Delivery Unit (HNDU) and the Greater South East Energy Hub. Expert technical, commercial and economic support had been provided by BEIS who had recommended the project proceed to submit a funding bid to the Government’s Heat Network Investment Programme (HNIP) for Commercialisation and Construction.

 

The proposed primary heat source was extraction of waste heat via a heat pump from the Worthing mains sewer. This zero carbon solution offered value for money when compared to individual building-level heat pump solutions, and would constitute one of the first innovations of its kind in England, though a successful project operated in Scotland and the technology was well used in Europe.

 

The report updated Members on work undertaken since December 2019. The proposed next steps for the Worthing Heat Network were set out at Section 6 . Members approval was sought to continue working with BEIS, consultants and stakeholders to finalise the draft Outline Business Case (OBC); submit a funding bid to the HNIP for Commercialisation and Construction; and if successful to undertake a procurement process for a private sector provider to deliver the Worthing Heat Network under a finance, design,  ...  view the full minutes text for item JSC/128/20-21

* Councillors Crouch, Mercer, Sparkes and Turner left the meeting at 7.25pm in accordance with the Joint Committee Agreement.

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Adur District Council - Housing Revenue Account (HRA) Capital Programme 2021-2023 pdf icon PDF 160 KB

To consider a report from the Director for Communities, a copy is attached as item 8.

Minutes:

Before the Committee was a report by the Director for Communities, copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 8.

 

The report informed members of the capital investment programme for two years combined - 2021/22 and 2022/23. It contained information about the planned investment in the housing stock which was owned by Adur District Council and managed under the name of Adur Homes. Approval was sought for the release of the budget in compliance with Financial Regulations.

 

The new investment allocated in the Housing Revenue Account for 2021/22 was £5,600,000 and for 2022/23 was £5,600,000.  

 

A Member sought clarification regarding engagement and communications with Adur Homes residents, paragraph 6.1 in the report. Officers advised that work on improving tenant engagement was currently being undertaken. The Adur Homes Management Board was reconstituted recently and this was one of the first reports which had been through that process. Officers expected to see more engagement happening as the engagement infrastructure was developed.

 

The Committee expressed support for the plan, acknowledging that the Council was in a far better position to deal with contract management at this time.  

 

The recommendations in the report were proposed by Councillor Carson Albury, seconded by Councillor Kevin Boram and supported by the Committee.

 

Decision: 

 

The Joint Strategic Committee approved the revised Housing Capital Investment Programme for 2021/22 and 2022/23 and to release the budgets for 2021/22 and 2022/23.

 

Call In:

 

The call-in deadline for this decision will be 5.00pm on 12 March 2021.