Agenda and minutes

Venue: Remote Meeting via Zoom

Contact: Chris Cadman-Dando
Democratic Services Officer
01903 221364  Email:

No. Item

ADC - LC/7/21-22

Declaration of Interests / Substitute Members

Members and officers must declare any disclosable pecuniary interests in relation to any business on the agenda.  Declarations should also be made at any stage such an interest becomes apparent during the meeting.


If in doubt contact the Legal or Democratic Services representative for this meeting.


There were no declarations of interest or substitute members

ADC - LC/8/21-22

Public Question Time

To receive any questions from Members of the public in accordance with Standing Order 11.2


(Note: Public Question Time will operate for a maximum of 30 minutes.)


There were no questions from the public

ADC - LC/9/21-22


To approve the minutes of the Licensing Committee meeting held on the 17 January 2022


Resolved: that the minutes of the meeting of the 17 January be approved as the correct record

ADC - LC/10/21-22

Items Raised Under Urgency Provisions

To consider any items the Chairman of the meeting considers to be urgent


There were no urgent items

ADC - LC/11/21-22

Licensing Act 2003 - Application for a new premises licence at 'The Shoreham-by-Sea Vintage Festival' pdf icon PDF 196 KB

To consider a report by the Interim Director for Communities, copy attached as item 5

Additional documents:


Before the Committee was a report by the interim Director for Communities, a copy of which had been circulated to all members a copy of which is attached to the signed copy of these minutes as item 4. The application before members had been subject to formal representation by Sussex Police (which has been mediated) and the Council’s Public Health & Regulation Environmental Protection Team and it therefore fell to the Committee to determine.


Introduction of the Licensing Officer


The Licensing Officer introduced the report to the committee and outlined mediation to date. Members were told that mediation had been successful with the police following the acceptance of conditions that would be part of a licence if granted. Mediation had been unsuccessful between the applicant and the Public Health & Regulation Environmental Protection Team.


Questions for the Licensing Officers from Members


There were no questions from members


Presentation of the applicant


The applicant and representative made a representation which is summarised as follows:


·       The festival was a unique and retro experience;

·       The event would include features like cars, antiques and best dressed;

·       There would be a bar, cinema and a marquee;

·       The event was not a festival that would make a lot of loud raucous music;

·       The arena was 50 x 50 metres;

·       Music being played until 8:30pm would be retro in nature of 19:30s’ – 1970s although this may end earlier than 8:30 to make was for setting up the cinema;

·       The festival would appeal to a wide demographic including families, the event would be part of jubilee celebrations;

·       At previous events elsewhere there had been no complaints of noise and disorder;

·       It was a ticketed event with no more than 3.5- 4 thousand per day. Previous experience had shown that there would be no more than 1500 at any one time;

·       The event was low key and protected against crime and disorder and public nuisance;

·       There had been extensive consultation with officers, paperwork had been completed and an application had been made;

·       Meetings had been had with the Safety Advisory Group (SAG) and a number of conditions had been agreed with the police;

·       The applicant had been surprised to receive a representation from environmental health;

·       The company used for the set up of the festival had 40 years of experience and they carried out over 100 events a year;

·       The company employed technicians and sound engineers;

·       The level of concern expressed in the representation from Environmental Protection had surprised the applicant’s representative;

·       The company had not previously had to engage to that extent;

·       The need to employ an acoustic consultant would make the event financially unviable and then in their opinion an unrealistic requirement;

·       This event was not a large event;

·       There was only one other event in the area the Legends festival which had been held on a temporary event notice;

·       The applicant’s representative detailed mediation between the parties and offered some solutions should noise become an issue at the event such as a phone number to event organisers.  ...  view the full minutes text for item ADC - LC/11/21-22