Agenda and minutes

Venue: QEII Room, Shoreham Centre, Shoreham-by-Sea

Contact: Heather Kingston
Democratic Services Officer
01903 221006  Email:


No. Item


Substitute Members

Any substitute members should declare their substitution.


There were no substitute Members.


Declarations of Interest

Members and Officers must declare any disclosable pecuniary interests in relation to any business on the agenda.  Declarations should also be made at any stage such an interest becomes apparent during the meeting.


If in doubt contact the Legal or Democratic Services representative for this meeting.


Members and Officers may seek advice upon any relevant interest from the Monitoring Officer prior to the meeting.


Councilor Dave Collins declared an interest in item 5.1, AWDM/1135/19, and elected to leave the room when the item was considered.


During the meeting Cllr Paul Mansfield declared a personal interest in item 5.5, AWDM/1320/19. Cllr Mansfield remained in the room whilst the item was considered and took part in the debate and decision making process.


Confirmation of Minutes

To approve the minutes of the Planning Committee meetings of the Committee held on 9 September 2019, which have been emailed to Members.


RESOLVED, that the minutes of the Planning Committee meeting held on 9 September 2019 be confirmed as a correct record and that they be signed by the Chairman.


Items Raised Under Urgency Provisions

To consider any items the Chair of the meeting considers urgent.


There were no items raised under urgency provisions.


Planning Applications pdf icon PDF 1 MB

To consider the reports by the Director for the Economy, attached as Item 5.




Application Number: AWDM/1135/19


Public Conveniences Beach Green, Shoreham-By-Sea


Demolition of existing toilet block and construction of a building over three floors comprising multipurpose space at lower ground floor with cafe/restaurant above and covered roof terrace.


The application site is owned by Adur District Council and, therefore, this application had to be determined by the Planning Committee rather than by Officers under delegated powers.  


The Planning Services Member advised further representations had been received since despatch of the agenda and reports.  There had been 12 further letters of objection, 9 further letters of support and additional comments received from third parties.


Members were shown an aerial view of the site, various plans and images, and Design Statement, to assist in their consideration of the application.  


The Planning Services Manager outlined the application and made particular reference to the proposed servicing and deliveries arrangements.  Officers had been in further discussion with WSCC Highways, since the report had been published, and they had agreed to support an extension to the bus layby on its eastern side for the proposed servicing and deliveries arrangements, avoiding interference with the bus stop and which could be secured by condition.  


Extra conditions would also be imposed to secure the submission of a Servicing Management Plan; for the upgrading of two footpaths on the site: and for the development to be completed in accordance with the submitted Flood Risk Assessment.  


Before concluding his presentation, the Officer advised that Condition 7 should be amended to require implementation in accordance with the approved details, and for the addition of the required Southern Water informative.     


The recommendation was for approval, to include the Officer’s proposed amended and additional conditions. 


A number of queries were raised by Members with the Planning Services Manager, which were answered in turn to their satisfaction.  Issues raised included:-


  • the proximity of the cycle/pedestrian path with the building;
  • the use classes and capacity of the bookable social space; and
  • the promotion of free use of the unsurfaced car park after 6pm.


There were further representations at the meeting from:


Objectors:       David Calderbank

                        Maureen Ashley

                        Julia Watts 


Ward Cllrs:      Councillors Joss Loader & Kevin Boram


Supporters:     Matthew Macmillan (Applicant)

                        Sybille Haefliger (Architect)

                        Ian Coomber (Agent)

                        Councillor Brian Boggis


Following debate of the proposal, the majority of the Committee agreed the Officer’s recommendation to approve the planning application with the Officer’s suggested additional and amended conditions.




The Committee agreed to GRANT planning permission, subject to additional conditions requiring an extension to the bus layby on the eastern side; submission of a Servicing Management Plan; and for the development to be completed in accordance with the submitted Flood Risk Assessment.  The Committee also agreed that Condition 7 be amended to require implementation in accordance with the approved details, the addition of the required Southern Water informative, and that the permission be subject to the following conditions:-

1.         Approved Plans.


2.         Standard 3-year time limit.


3.         External materials to be submitted to and approved by LPA prior to  ...  view the full minutes text for item ADC-PC/29/19-20


Public Question Time

So as to provide the best opportunity for the Committee to provide the public with the fullest answer, questions from the public should be submitted by midday on


Where relevant notice of a question has not been given, the person presiding may either choose to give a response at the meeting or respond by undertaking to provide a written response within three working days.


Questions should be submitted to Democratic Services –


(Note:  Public Question Time will last for a maximum of 30 minutes)


Adoption of Shoreham Harbour Joint Area Action Plan pdf icon PDF 158 KB

Additional documents:


The Principal Planning Officer introduced the report and advised that for several years the Council had been working in partnership with WSCC, Brighton & Hove City Council, and the Shoreham Port Authority to develop the JAAP for the Shoreham Harbour and surrounding areas.


The Council had received the Inspector’s report in August 2019 and that, with the planned modifications, the Plan was considered sound, legally compliant and could be adopted by the three Councils.


The Officer advised that at the next Joint Strategic Committee, the following day, the Members of that Committee would be asked to recommend that Adur Council adopt the Plan.


The Officer advised that adoption of the Plan would enable the Council and other authorities to focus on delivering, and enable the regeneration of the area.


The Planning Committee were being asked for any comments to be forwarded to the Joint Strategic Committee.


The Committee had considered the reports and appendices, and the Officer answered a couple of queries on the Plan from Members. 


One Member specifically commented on the Western Harbour Arm which he stated had been earmarked for the development of a minimum of 1,100 new dwellings, of which the Council had currently agreed 550.  The Member felt the Executive should bear in mind, when liaising with developers, the height of any future development.



The Planning Committee noted and commented on the: 


  • Shoreham Harbour Joint Area Action Plan (JAAP);
  • Main Modifications to the Shoreham Harbour JAAP;
  • Planning Inspector’s report on the JAAP’s soundness and legal compliance; and 
  • Adur Policies Map 2019 (revised to incorporate the policies in the JAAP).


Comments would be forwarded to the Joint Strategic Committee on 8 October 2019, which would be asked to recommend that Adur Council adopts the JAAP (as modified) along with the revised Policies Map.