Agenda and draft minutes

Venue: Remote Meeting

Contact: Chris Cadman-Dando
Democratic Services Officer
01903 221364  Email  chris.cadman-dando@adur-worthing.gov.uk

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Media

Items
No. Item

c/17/19-20

Apologies for Absence

Minutes:

Apologies were received by Councillors Pat Beresford, Andy McGregor, Debs Stainforth and George Barton

c/18/19-20

Declarations of interest

Members and officers must declare any disclosable pecuniary interests in relation to any business on the agenda. Declarations should also be made at any stage such an interest becomes apparent during the meeting.

 

If in doubt contact the Legal or Democratic Services representative for this meeting.

Minutes:

There were no declarations of interest made

c/19/19-20

Questions from the public

To receive any questions from members of the public addressed to Members of the Executive in accordance with Council Procedure Rule 11. There is up to 5 minutes for each question, one supplementary question may be asked arising from the original question.

 

Questions must relate to any matter the Council has power or which affects the District except no questions may be asked on

 

a)    A specific planning or licensing application

b)    A specific staffing appointment or appeal or Standards determination

 

Public question time will last up to 30 minute; questions will be taken in order of receipt. The deadline for submissions is 14 July 2020 at 12 noon.

 

Questions to be submitted to democratic.services@adur-worthing.gov.uk

Minutes:

A Member of the Public had put a question in advance of the meeting which was read by the Chairman of the Committee: As a Shoreham by Sea resident I would like to thank Cllr Zeglem for bringing this motion to Council.  Will the council then act to ensure it identifies and challenges racism firstly to review its own policies and practice, then as local leaders through partnership working with the other statutory bodies such as the police, schools etc and with local businesses, and report back on agreed actions at a future council meeting? The Executive Member for Wellbeing told the Council that he had championed anti racism causes in various guises since the 1980’s and recognised the importance of the issue and ‘step up and deal with it’. The Council had clear policies on how racism and hate crime was dealt with. The Council had recently engaged the services of an expert to come in to help review current procedures and train both staff and councillors. The Council worked with the Police regularly. Issues of racism reported to the Council were reported onto the police to be dealt with appropriately. The Executive Member explained that there was a ‘hate crime app’ which could be found on his website. This was helpful because reporting an issue helped identify the full scale of the problem and subsequently address the problem appropriately. Schools had statutory obligations to address hate crime, racism, xenophobia, prejudice and discrimination, ofsted inspected schools on these issues. The Council worked with youth outreach and with community workers to pick up on associated issues.

c/20/19-20

Confirmation of Minutes

To approve the minutes of the meeting of the Council on 21 May 2020, copies of which have been previously circulated.

Minutes:

Resolved: that the minutes of the meeting held on 21 May 2020 be approved as a correct record and be signed by the Chairman.

c/21/19-20

Announcements by the Chairman, Leader of the Council, Executive Members and / or Head of Paid Service

Minutes:

The Leader of the Council informed members of some changes he proposed to make some changes to membership and Chairmanship of Committees where it related to his appointments. It was proposed that the Vice Chairman of the Planning Committee be Councillor Stephen Chipp, the Chairman of the Licensing Committee be Paul Mansfield and the Vice Chairman of the Licensing Committee be Kevin Boram. Clllr  Boram will replace Cllr Beresford on the Planning Committee and Councillor Carol Albury will replace Cllr Beresford on the Licensing Committee. The Deputy Leader of the Council will be taking Cllr Beresford’s place on the National Park Board. The Council noted and endorsed the proposed changes.

 

Executive Members thanked officers for their work during the Coronavirus pandemic.

c/22/19-20

Items raised under urgency provisions

To consider any items the Chairman has agreed are urgent

Minutes:

The Chairman informed Members that there were no matters of urgency to be considered.

c/23/19-20

Recommendations from the Executive and Committees to Council pdf icon PDF 29 KB

To consider recommendations to the Council, details of which are set out in the attached items as 7a – 7h.  Full reports are available on the website as listed below:

 

 

Executive/Committee

Date

Item

7a

Joint Strategic Committee

9 June 2020

Chief Executive’s use of Urgency Powers during the Covid-19 Global Pandemic

7b

Joint Overview and Scrutiny Committee

25 June 2020

Joint Overview and Scrutiny Committee Work Programme 2020/21

7c

Joint Overview and Scrutiny Committee

25 June 2020

Joint Overview and Scrutiny Committee Annual Report 2019/20

7d

Joint Strategic Committee

7 July 2020

Financial Performance 2019/20 – Revenue Outturn

7e

Joint Strategic Committee

7 July 2020

Financial Performance 2019/20 Capital and Projects Outturn

7f

Joint Strategic Committee

7 July 2020

Impact of Covid 19 on the Council’s finances - Update on current financial performance and developing a revenue budget for 2021/22

7g

Joint Strategic Committee

7 July 2020

Becoming financially sustainable - Capital Strategy 2021/24

7h

Joint Strategic Committee

7 July 2020

Southwick Green

7i

Joint Strategic Committee

7 July 2020

Western Harbour Arm

 

Additional documents:

Minutes:

a) Chief Executive’s use of Urgency Powers during the Covid-19 Global Pandemic

 

The Leader introduced the recommendation to the Council. The Council debated the matter and on a vote it was,

 

Resolved: that the decision to increase the Treasury Management limits onto Council be noted and endorsed.

 

 

b) Joint Overview and Scrutiny Committee Work Programme 2020/21

 

The Vice Chair of the Joint Overview and Scrutiny Committee introduced the Work Programme to the Council and moved the recommendation which was seconded

 

On a vote the recommendations were approved

 

          Resolved: That the Joint Overview and Scrutiny Committee 2020/21 Work Programme be approved

 

 

c) Joint Overview and Scrutiny Committee Annual Report 2019/20

 

The Vice Chair of the Joint Overview and Scrutiny Committee introduced the Annual Report to the Council and moved the recommendation which was seconded

 

Resolved: That the Joint Overview and Scrutiny Committee Annual Report 2019/20 be approved

 

 

d) Financial Performance - 2019/20 Revenue Outturn

 

The Leader introduced the recommendation to the Council. The Council debated the matter and and upon a vote it was,

 

          Resolved:

 

 1. that the overall final outturn for 2019/20 be noted;

 

(b) that the net appropriations to General Fund Reserves in the year as detailed in paragraph 6.2 totalling: Adur District Council £1,072,315 be approved; 

 

(c) that the net carry over of revenue budget to 2020/21 funded from reserves as detailed in appendix 6: Adur District Council £80,700 Worthing Borough Council £157,500 be agreed.

 

 

e) Impact of Covid 19 on the Council’s finances - Update on current financial performance and developing a revenue budget for 2021/22

 

 

The Leader introduced the recommendation to the council and moved the recommendation which was seconded.

 

The Council debated the recommendation, in particular matters relating to the Strategic Property Investment Programme

 

On a vote the recommendations were approved

 

Resolved: that the Councils approve the Budget Strategy for 2021/22 outlined in Section 9 of the report

 

 

f) Financial Performance 2019/20 - Capital and Projects

 

 

The Leader of introduced the recommendation to the Council which was seconded, voted upon and approved.

 

Resolved: that Adur District Council:

 

1) note the overall capital final outturn for 2019/20;

 

2) Agree the net carry over of General Fund Capital underspends for Adur District Council as detailed in paragraphs 5.3;

 

3) Approve the financing of the Adur District Council 2019/20 Capital Investment Programme, including the use of capital receipts as set out in paragraphs 5.1 and 5.2;

 

4) Approve the carry forward of Council resources underspends to fund budget pressures and a contingency budget as detailed in paragraph 4.2.2. and summarised in paragraph 5.6.

 

 

g)         Becoming financially sustainable - Capital Strategy 2021/24

 

The Leader of introduced the recommendation to the Council which was seconded, voted upon and approved.

 

            Resolved: that the Capital Strategy for 2021/24 be approved

 

 

h)         Southwick Green

 

The Council was asked to suspend Council Procedure rules where they conflicted with the budget procedure rules in accordance with paragraph 7.2 of the budget procedure rules.

 

Resolved: that Adur District Council, as Trustees of Southwick Green, note this  ...  view the full minutes text for item c/23/19-20

c/24/19-20

Report of the Leader on decisions taken by the Executive pdf icon PDF 106 KB

To receive a report from the Leader. The report contains executive decisions since the last Council meeting.

 

There is up to 15 minutes for Executive Members to make any statements on the report. (an updated version of this report will be published after the JSC meeting on 7 July 2020 to include decisions taken at this meeting).

 

There is up to 15 minutes for Executive Members to respond to questions on the report; these questions will not be the same as any asked under ‘Members Questions under Council Procedure Rule 12’   

Additional documents:

Minutes:

Before the Committee was a report by the Director of Communities, a copy of which had been circulated to all members, a copy of which is attached to the signed copy of these minutes as item 8

 

The report before members set out the decisions made by the Executive since the last meeting of Council.

 

A Member asked about the situation regarding the difficulties facing Impulse Leisure and was told that a decision on impulse leisure had not been made at the Joint Strategic Committee due to a late change in proposal made by impulse leisure. The decision had been delegated to the Leader and Officers.

 

A Member asked about grants funding for district heat networks and was told that Officer were working hard on the issue including some technical conditions.

c/25/19-20

Members question time under Council Procedure Rule 12

Members question time will last up to 30 minutes, questions will be taken in order of receipt, in rotation from each political group on the Council. The deadline for submission of questions is 14 July 2020 at 12 noon. Questions to be submitted to democratic.services@adur-worthing.gov.uk

 

Questions received can be asked of the following:

 

a)        The Chairman

b)        A Member of the Executive

c)        The Chairman of any Committee

d)        The Councils representative on any outside body

 

Questions cannot be asked on the following

 

a)        A specific planning or licensing application

b)        A specific staffing appointment, appeal or Standards determination

Minutes:

There were no questions

c/26/19-20

Motions on notice pdf icon PDF 61 KB

To receive a motion proposed by Cllr Sami Zeglam, copy attached as item 10

Minutes:

Before the Council was a Motion received from Councillor Sami Zeglam and seconded by Councillor Lavinia O’Connor

 

This council wishes to place on record our condemnation of the senseless killing of George Floyd in Minnesota, USA.  The subsequent protests and demonstrations around the world in support of Black Lives Matter has caught the public consciousness and this council wishes to recognise this movement.

 

The latest figures from Sussex Police show that black people in Sussex were 12 times more likely to be stopped and searched by police. In recognition of the incident in Minnesota and disparity of treatment, thousands of protesters took to the streets of Sussex over the weekend of June 13 to support the movement.

 

The council further notes the release of the Government’s report on the disproportionate impact of COVID-19 on Black, Asian and Minority Ethnic people. 

 

This council resolves:

 

To stand in complete solidarity with black people in America, in Britain, and around the world.  Systemic racism exists in our society and we must tackle bias, racism or discrimination wherever we find it. 

 

To write to the government to address the disproportionate impact of Covid19 on black, Asian and minority ethnic people.

 

To continue work with the community and Sussex police to ensure that policing in the county is proportionate and fair to all residents.

 

Councillor David Simmons proposed an amendment to the motion which was seconded by Councillor Angus Dunn. That motion was amended by mutual consent and on a vote the amendment was approved and the subsequent cote on the substantive motion was approved.

 

 

Resolved:

 

This council wishes to place on record our condemnation of the senseless killing of George Floyd in Minnesota, USA.  The subsequent protests and demonstrations around the world in support of Black Lives Matter has caught the public consciousness,

 

The latest figures from Sussex Police continue to show disproportionality where people who identify as Black and those in other Black and Minority Ethnic communities are more likely to be stopped and searched.

 

In recognition of George Floyd’s death and disparity of treatment, thousands of people took to the streets of Sussex over the weekend of June 13th to show their concern and support the fact that Black Lives Matter. This council wishes to recognise and associate ourselves with the principles behind lawful protests.

 

The Council also notes the release of the Government’s report on the disproportionate impact of Covid-19 on Black, Asian and Minority Ethnic people, and resolves:

 

To stand in solidarity with Black people in America, Britain and around the world in tackling systemic racism and discrimination wherever we find it

 

To write to the Government to continue to encourage and support the Government in addressing the disproportionality of Covid-19 on Black, Asian and Minority Ethnic people

 

To continue to work with and support Sussex Police in understanding and tackling disproportionality, to ensure that policing in Sussex is proportionate and fair to all residents.