Agenda and draft minutes

Venue: QE2 Room, Shoreham Centre, Shoreham-by-Sea

Contact: Chris Cadman-Dando
Democratic Services Officer
01903 221364  Email  chris.cadman-dando@adur-worthing.gov.uk

Note: ANNUAL COUNCIL 

Media

Items
No. Item

Mr Stephen Chipp was in the Chair for Apologies for absence and Election of Chairman

c/74/21-22

Apologies for Absence

Minutes:

Apologies were received from Cllr Vee Barton

c/75/21-22

Election of Chairman

To elect a Chairman of the Council until the Annual Meeting of the Council in 2023

 

The Chairman will call for nominations for election of the Chairman of the Council, if there is more than one nomination, there will be a vote in the usual way

 

The Chairman to declare their acceptance of office

Minutes:

Councillor Andy McGregor was proposed as Chairman for the municipal year 2022/23, this was seconded and upon a vote it was,

 

Resolved: that Councillor Andy McGregor be elected as Chairman of Adur District Council for the municipal year 2022/23

c/76/21-22

Appointment of the Vice Chairman

To appoint a Vice Chairman of the Council until the Annual Meeting of the Council in 2023.

 

The Chairman will call for nominations for the appointment of the Vice Chairman of the Council, if there is more than one nomination, there will be a vote in the usual way.

 

The Vice Chairman to declare their acceptance of office.

Minutes:

Councillor Ann Bridges was proposed as Vice-Chairman for the municipal year 2022/23, this was seconded and upon a vote it was,

 

Resolved: that Councillor Ann Bridges be elected as Vice-Chairman of Adur District Council for the municipal year 2022/23

c/77/21-22

Election of Leader

To elect a Leader of the Council

 

The Chairman will call for nominations for election of the Leader of the Council, if there is more than one nomination, there will be a vote in the usual way

 

The Leader to declare their acceptance of office

Minutes:

Councillor Neil Parkin was proposed as Leader of the Council, this was seconded and upon a vote it was,

 

Resolved: that Councillor Neil Parkin be elected as Leader of Adur District Council

c/78/21-22

Returning Officers Return of Persons Elected pdf icon PDF 147 KB

To receive and note the Return of Persons elected at the 5 May 2022 District Council elections

Minutes:

Resolved: that the Returning Officers return of persons elected be noted   

c/79/21-22

Declarations of interest

Members and officers must declare any disclosable pecuniary interests in relation to any business on the agenda. Declarations should also be made at any stage such an interest becomes apparent during the meeting.

 

If in doubt contact the Legal or Democratic Services representative for this meeting.

Minutes:

There were no declarations of interest

c/80/21-22

Confirmation of Minutes

To approve the minutes of the meeting of the Council on 7 April 2022, copies of which have been previously circulated.

Minutes:

Resolved: that the minutes of the meeting of the 7 April 2022 be approved as the correct record and be signed by the Chairman

c/81/21-22

Vote of thanks to retiring Chairperson and presentation of past Chairperson's insignia

Minutes:

Resolved: that the Council approves the vote of thanks to the retiring Chairman and that the past Chairman’s insignia be presented to Mr Stephen Chipp

c/82/21-22

Announcements by the Chairperson or Head of Paid Service

Minutes:

The Chairman announced that the Chairman’s charities for the year would be Macmillan Cancer Support and help 4 heroes

c/83/21-22

Decision Making by Adur District Council in 2022/23 pdf icon PDF 113 KB

To consider a report by the interim Director for Communities, copy attached as item 10

Minutes:

Before the Council was a report by the Interim Director for Communities, a copy of which had been circulated to all members, a copy of which is attached to the signed copy of these minutes.  The report before members outlined a number of decisions required by Council to set that the decision making structure for 2022/23.

 

The Leader of the Council proposed the recommendations in the report and an updated political balance sheet and membership list (attached as an annex to these minutes). The proposals increased the sizes of the Planning (9 seats from 8), Overview and Scrutiny (9 seats from 8) and Licensing committees (11 seats from 10). The updated proposals were seconded, debated and upon a vote it was agreed unanimously.

 

Resolved:

 

i)               That the Council notes the decision making structure of the Council and the political balance of the Council as paragraphs 4.1 to 4.5 as amended;

ii)              That the Council appoints to the Committees in accordance with the wishes of the Political Groups on the Council detailed in the separately distributed annex;

iii)             That the Chairs and Vice-Chairs of Committees as detailed in the separately distributed annex be appointed until the Annual Meeting of the Council in 2023;

iv)             That under Council Procedure Rule 39, Council notes the Leader of the Labour Group on the Council as the Leader of the Main Opposition.

c/84/21-22

Items raised under urgency provisions

To consider any items the Chairperson has agreed are urgent

Minutes:

There were no urgent items

Minutes appendix - updated annex B to item 10 pdf icon PDF 116 KB