Agenda and minutes

Venue: Remote Meeting via Zoom

Contact: Chris Cadman-Dando
Democratic Services Officer
01903 221364  Email  chris.cadman-dando@adur-worthing.gov.uk

Media

Items
No. Item

c/61/20-21

Apologies for Absence

Minutes:

There were no apologies for absence.

c/62/20-21

Declarations of interest

Members and officers must declare any disclosable pecuniary interests in relation to any business on the agenda. Declarations should also be made at any stage such an interest becomes apparent during the meeting.

 

If in doubt contact the Legal or Democratic Services representative for this meeting.

Minutes:

There were no declarations of interest made.

c/63/20-21

Questions from the public

To receive any questions from members of the public addressed to Members of the Executive in accordance with Council Procedure Rule 11. There is up to 5 minutes for each question, one supplementary question may be asked arising from the original question.

 

Questions must relate to any matter the Council has power or which affects the District except no questions may be asked on

 

a)    A specific planning or licensing application

b)    A specific staffing appointment or appeal or Standards determination

 

Public question time will last up to 30 minute; questions will be taken in order of receipt. The deadline for submissions is 20 April 2021 at 12 noon.

 

Questions to be submitted to democratic.services@adur-worthing.gov.uk

Minutes:

The following question had been received in advance of the meeting.

 

Question submitted by Mr Neocleous to the Executive Member for Regeneration

 

As a local businessman I have obviously been aware of the various grants that have been made available by the Government to support businesses through the pandemic and various lockdown situations. These have not always been easy to navigate but I wondered if any of the local political parties had taken advantage of this and applied for and/or received grants. I have to say I would be disappointed if they had given that this could possibly take funds away from businesses who perhaps require the support more so that the people concerned can maintain their livelihoods.

 

The Executive Member for Regeneration confirmed that £17.5m of grant funding had been allocated by the Council to support 3,324 local businesses and he thanked Officers for all of the work involved in delivering the grant funding.

 

The Executive Member for Resources advised that a public record of successful applications was available on the Council's website for anyone to see. He confirmed that no claim under the package of measures available had been made by the East Worthing and Shoreham Conservative Association. He understood that the East Worthing and Shoreham Labour were successful in a claim made in the name Worthing Labour Hall Building Fund. It was important to note however, that regardless of the views of the questioner or those of the Exec Member' on whether political parties should be making claims for public funds in this way, that claim was entirely within the rules.

c/64/20-21

Confirmation of Minutes

To approve the minutes of the meeting of the Council on 18 February 2021, copies of which have been previously circulated.

Minutes:

Resolved that the minutes of the meeting held on 18 February 2021 be approved as a correct record and be signed by the Chairman.

c/65/20-21

Announcements by the Chairman, Leader of the Council, Executive Members and / or Head of Paid Service

Minutes:

The Chairman placed on record the Council’s condolences to Her Royal Highness The Queen and her family after the passing of the Duke of Edinburgh, Prince Philip.

 

The Chairman informed the Council that since the last council meeting he had observed the one minute silence to mark the first anniversary of the commencement of lockdown. He had continued to deliver medication to people confined to their homes as well as volunteering for Sailability in Shoreham and volunteering at the Lancing Vaccination Centre.

 

* The meeting was adjourned briefly as the Chairman lost connection to the Zoom meeting.

 

Lastly, the Chairman thanked Councillors Burghard, Metcalfe, Haywood, Mear, Monk and Zeglam, who had chosen not to stand again at the upcoming elections, for their service on the Council and wished them the best in their future endeavours.

 

The Executive Member for Customer Services updated the Council on a number of housing projects.

 

There were no announcements from the Leader or the Chief Executive. 

 

c/66/20-21

Items raised under urgency provisions

To consider any items the Chairman has agreed are urgent

Minutes:

The Chairman informed the Council that there were no matters of urgency to be considered.

c/67/20-21

Recommendations from the Executive and Committees to Council pdf icon PDF 30 KB

To consider recommendations to the Council, details of which are set out in the attached items as 7.  Full reports are available on the website as listed below:

 

 

Executive/Committee

Date

Item

A

Joint Overview and Scrutiny  Committee

18/03/21

Joint Overview and Scrutiny Work Programme for 2021/22

 

B

Joint Governance Committee

23/03/21

LGA Model Code of Conduct and arrangements for dealing

with breaches of the Members’ Code of Conduct

 

C

Joint Strategic Committee

30/03/21

Strategic Property Investment Fund 2021 / Annual

Commercial Property Investment Strategy 2021/22

 

D

Joint Strategic Committee

30/03/21

Delivering Pathways to Affordable Homes

 

 

Additional documents:

Minutes:

a)         Joint Overview and Scrutiny Work Programme for 2021/22

                                                                                                   

The Chairman of the Joint Overview and Scrutiny Committee presented the recommendation from the Joint Overview and Scrutiny Committee meeting held on 18 March 2021.

 

The recommendation was proposed and seconded and on a vote it was unanimously supported.

 

Resolved,

 

That Adur District Council approved the JOSC Work Programme for 2021/22.

 

 

b)           LGA Model Code of Conduct and arrangements for dealing with breaches of the Members’ Code of Conduct

 

The Chairman of the Joint Governance Committee presented the recommendation from the Joint Governance Committee meeting held on 23 March 2021.

 

The recommendations were proposed, seconded and debated.

 

* The meeting was adjourned at 7.28pm and reconvened at 7.35pm.

 

Members expressed support for the proposals, thanking the participants of the Working Group for their work and stated the importance of supporting those involved with implementing the Code.

 

On a vote the recommendations were unanimously support and it was:

 

            Resolved,

 

That Adur District Council

 

a.     approved the adoption of the LGA Model Code of Conduct;

 

b.     accepted the procedures set out in Appendices 2, 3 and 4;

 

c.     agreed that the Members Code of Conduct and arrangements for dealing with complaints under that Code should be reviewed by the Monitoring Officer, every two years including any related policies;

 

d.     agreed to have two separate sub-committees for Adur & Worthing Councils.

 

 

 

c)         Strategic Property Investment Fund 2021 / Annual Commercial Property Investment Strategy 2021/22

 

The Leader presented the recommendation from the Joint Strategic Committee meeting held on 30 March 2021.

 

The recommendations were proposed, seconded and debated. On a vote (15 in favour and 5 abstentions) it was:

 

Resolved:

 

That Adur District Council approved the adoption of the Commercial Property Investment Strategy for 2021-2022.

 

 

d)         Delivering Pathways to Affordable Homes

 

The Leader presented the recommendation from the Joint Strategic Committee meeting held on 30 March 2021.

 

The recommendations were proposed, seconded and debated. On a vote, the recommendations were unanimously supported and it was:

 

Resolved:

 

That Adur District Council approved the adoption of the ‘Developing Pathways to Affordable Homes’ report as part of the Housing Strategy for 2020-2023.

c/68/20-21

Report of the Leader on decisions taken by the Executive pdf icon PDF 122 KB

To receive a report from the Leader. The report contains executive decisions since the last Council meeting.

 

There is up to 15 minutes for Executive Members to make any statements on the report.

 

There is up to 15 minutes for Executive Members to respond to questions on the report; these questions will not be the same as any asked under ‘Members Questions under Council Procedure Rule 12’    

Minutes:

Before the Committee was a report by the Director of Communities, a copy of which had been circulated to all members, a copy of which is attached to the signed copy of these minutes as item 8.

 

The report before members set out the decisions made by the Executive since the last meeting of Council.

 

Members discussed tenant engagement and noted that as part of a later item on the JSC agenda a Supporting Communities to Thrive paper was considered. Funding was approved for the appointment of a Participation Officer providing support with future tenant and leaseholder engagement.

c/69/20-21

Members question time under Council Procedure Rule 12

Members question time will last up to 30 minutes, questions will be taken in order of receipt, in rotation from each political group on the Council. The deadline for submission of questions is 20 April 2021 at 12 noon. Questions to be submitted to democratic.services@adur-worthing.gov.uk

 

Questions received can be asked of the following:

 

a)     The Chairman

b)     A Member of the Executive

c)     The Chairman of any Committee

d)     The Councils representative on any outside body

 

Questions cannot be asked on the following

 

a)     A specific planning or licensing application

b)     A specific staffing appointment, appeal or Standards determination

Minutes:

There were no questions received under Council Procedure Rule 12.