DECISIONS CAN BE IMPLEMENTED AT 5PM ON THE DAY THAT A CALL-IN EXPIRES. DECISIONS MAY BE ENACTED AFTER 5PM ON THE DAY PRIOR TO THE DATE INDICATED BELOW IN THE 'EFFECTIVE FROM' COLUMN
Decision Maker: Joint Strategic Committee
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
Before the Committee was a report by the Director for Digital, Sustainability and Resources copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 6.
The report updated the Joint Strategic Committee on the progress made on the 2021/22 Capital Investment Programmes for Adur District Council, Worthing Borough Council. The programmes included schemes which supported the delivery of services by the Joint Strategic Committee.
A member highlighted the procurement of an irrigation system at Lancing Manor Bowls Club and sought clarification in relation to the virement of budgets between projects. Officers informed Members that it was possible to vire from one budget to another as long as the correct approvals were in place. It was also noted that Adur Council was working closely with the allotments society to identify a whole series of improvements that can be made. However, with time a factor in this spend, it was important to make sure that monies were spent appropriately within a suitable time period. It was therefore felt, that within the broad parameter of open spaces improvements, that the next available scheme was the Lancing Manor Bowls Club. This didn’t mean that the Council won’t be spending in relation to the allotments society but would be working up a plan with them which would be subject to subsequent expenditure.
Clarification was sought in relation to the proposed equipment replacement in the Grafton Car Park and the Hammer Cage replacement for South Downs Leisure (SDL). Officers advised that the Hammer Cage replacement was under the jurisdiction of the Worthing Harriers Athletics Club. The land was leased to SDL who in turn allowed Worthing Harriers Athletics Club to use this space. The use of the cage for hammer and discus throwing needed to be overseen by properly trained coaches which the athletics club was able to provide and manage. In respect of the replacement of equipment in the Grafton Car Park, the key was Health & Safety and ensuring that the car park was safe for the public to use.
The Executive Member for Regeneration acknowledged that the Worthing Rotunda Refurbishment, outlined in para 7.3.3 of the report, was required and that a solution was needed for this work. However, he was disappointed with the proposal to use the Worthing Parades Improvement Budget to fund this work as the Council had given a commitment in 2020 to improve Worthing’s neighbourhood parades. As a result, the Council had drawn down 2 years of money to complete that work with the first phase taking forward the 4 parades at Broadwater, Findon, Goring and out to the Strand. It had always been the intention for there to be a second phase and he did not feel it was the right time to divert funds from the project.
Therefore, it was proposed by Cllr Jenkins and seconded by Cllr Humphreys that the Committee did not approve the refurbishment of the Worthing Rotunda funded from the underspend in the Worthing Parades Improvements Budget as set out in recommendation b(iii) of the report and that funding for the Rotunda Refurbishment Work be sought from elsewhere. The amendment was supported unanimously by the Committee.
The Committee also requested that a wider review of funding for community facilities be undertaken. Officers agreed to review the returns on investment and report back to a future meeting.
The recommendations, as amended, were unanimously supported.
The Joint Strategic Committee :
(a) With respect to the Capital Investment Programme of Adur District Council
i) noted the reprofiling of the Adur District Council capital schemes as advised in paragraphs 7.2.1 and Appendix 3.
ii) noted the addition of the Lancing Manor Bowling procurement of an irrigation
system to the 2021/22 Capital Investment Programme as detailed in paragraph 7.2.3.
iii) noted the S106 receipt of £17,450 for the improvement of the Southlands Hospital Play Area and the addition to the 2021/22 Capital Investment Programme of the improvement works as advised in paragraph 7.2.4.
iv) approved the replacement of the Transport Workshop HGV vehicle lift
replacements funded from underspends in the Street Cleansing Vehicle
Replacement Budget, and the addition of the scheme to the 2021/22 Capital Investment Programme as detailed in paragraph 7.1.1.
v) approved the replacement of the Transport Fleet Management System funded from the budget a replacement Bereavement Services Vehicle and the addition of the project to the 2021/22 Capital Investment Programme as detailed in paragraph 7.1.2.
vi) noted the bringing forward of the budget for the Lancing Manor Leisure Centre Car Park access reconstruction and security improvements to 2021/22 as detailed in paragraph 7.4.1.
vii) noted the revised decarbonisation programme and approved the release of up to £118,050 funding from the Capacity Issues Reserve to address the financial pressures within the decarbonisation scheme as outlined in paragraph 4.2.1.
viii) approved the additional funding of £50,000 for the Southwick Football Club to be used as match funding for the demolition of the existing buildings to enable the new tenant to redevelop the site as outlined in paragraph 7.2.5.
b) With respect to the Capital Investment Programme of Worthing Borough
i) noted the reprofiling of the Worthing Borough Council capital schemes as advised in paragraphs 7.3.1 and Appendix 4.
ii) approved the replacement of Grafton MSCP essential payment equipment and entry / exit barriers funded from underspends in the High Street and Buckingham Road MSCP equipment replacements, and the addition of the project to the 2021/22 Capital Investment Programme as detailed in paragraph 7.3.2.
iii) noted the addition of the Church House Grounds Bowling Green procurement of an irrigation system to the 2021/22 Capital Investment Programme as detailed in paragraph 7.3.4.
iv) approved the replacement of the Worthing Leisure Centre Hammer / Throws Cage funded from the Play Area Equipment Budget, and the addition of scheme to the 2021/22 Capital Investment Programme as detailed in paragraph 7.3.5.
v) approved the replacement of the Transport Workshop HGV vehicle lift replacements funded from underspends in the Street Cleansing Vehicle Replacement Budget, and the addition of the scheme to the 2021/22 Capital Investment Programme as detailed in paragraph 7.1.1.
vi) approved the replacement of the Transport Fleet Management System funded from the budget a replacement Bereavement Services Vehicle and the addition of the project to the 2021/22 Capital Investment Programme as detailed in paragraph 7.1.2.
vii) noted the bringing forward of the budgets for the Broadwater Parish Rooms
replacement electrics and heating system to 2021/22 as detailed in paragraph 7.4.2.
The call-in deadline for decision will be 5.00pm on 17 September 2021.
Publication date: 10/09/2021
Date of decision: 07/09/2021
Decided at meeting: 07/09/2021 - Joint Strategic Committee
Effective from: 18/09/2021