Decision details

Before the Committee was a report by the Assistant Director for Place and Economy,  copies of which had been circulated to all Members and a copy of which is attached to the signed copy of these minutes as Item 13.

The report before members provided Members with an update on the Southwick FC scheme to upgrade the pitch (3G) and infrastructure and build a new Clubhouse at a currently failing facility.

Decision:

1)    That a virement of £338.5k be approved from the Buckingham Park 2024/25 capital budget, combining with the current 2024/25 capital budget for the Southwick FC project to fund the Adur District Council match funding and to underwrite a project contingency of £138.5k;

2)    That it be noted that the match funding allocation from the capital programme benefits the Southwick FC scheme in preference of the new Buckingham Park pavilion at this time;

3)    That the acceptance of the Football Foundation’s funding offer letter be authorised and in doing so release £2m in funding for the delivery of the Southwick FC scheme;

4)    That the acceptance of the associated Premier League - Stadium Fund offer letter be authorised and in doing so release £100k towards the delivery of the Southwick FC scheme;

5)    That it be noted that the necessary match funding of £500k from RMF and £638.5k from ADC required in order for the project to proceed at an acceptable level of risk. ADC’s contribution is £500k for the construction and £138.5k to underwrite the shared project contingency;

6)    That an overall capital budget for the project of £3,140,500 be approved to be funded from a combination of funding as set out in section 5.2;

7)    That authority be given to enter into a tripartite agreement between Adur District Council, Football Foundation and the Russell Martin Foundation for the long term use of the new sporting facilities at the Southwick FC grounds;

8)    That authority be delegated to the Assistant Director for Regenerative Development, in consultation with the Cabinet Member for Regeneration and Strategic Planning, to approve and award contracts for construction to Mountjoy Ltd, Lano Sports and all other associated services necessary for the delivery of the scheme.

9)    That authority be delegated to the Assistant Director for Regenerative Development, in consultation with the Cabinet Member for Regeneration and Strategic Planning, to enter into the agreement for lease and subsequent lease with the Russell Martin Foundation, subject to the Russell Martin Foundation having complied with the condition precedents specified in the agreement for lease.

Call In: The call-in deadline for decisions will be 5.00pm on 18 March 2025